haca.studio
@hacastudio.bsky.social
Event agency for NGOs, EU institutions & mission-driven orgs.
📍Brussels | 🌍 Europe
💡 Hybrid 🤝 In-person 💚 Sustainable
📍Brussels | 🌍 Europe
💡 Hybrid 🤝 In-person 💚 Sustainable
We go where the event needs to go. Zagreb, for example. Twice.
Grateful for partners like Zagreb Convention Center, Hilton Garden Inn, and Medvedgrad Fortress.
#InternationalProjects #BrusselsBased
https://www.haca.studio/journal/brussels-based-global-ready?utm_source=some&utm_medium=bluesky
Grateful for partners like Zagreb Convention Center, Hilton Garden Inn, and Medvedgrad Fortress.
#InternationalProjects #BrusselsBased
https://www.haca.studio/journal/brussels-based-global-ready?utm_source=some&utm_medium=bluesky
November 11, 2025 at 10:31 AM
We go where the event needs to go. Zagreb, for example. Twice.
Grateful for partners like Zagreb Convention Center, Hilton Garden Inn, and Medvedgrad Fortress.
#InternationalProjects #BrusselsBased
https://www.haca.studio/journal/brussels-based-global-ready?utm_source=some&utm_medium=bluesky
Grateful for partners like Zagreb Convention Center, Hilton Garden Inn, and Medvedgrad Fortress.
#InternationalProjects #BrusselsBased
https://www.haca.studio/journal/brussels-based-global-ready?utm_source=some&utm_medium=bluesky
For some events, sign language interpretation is required. For others, it’s simply the right thing to do.
📍 We help clients decide based on audience, content and context.
Have you ever attended (or organised) an event with sign language interpretation?
📍 We help clients decide based on audience, content and context.
Have you ever attended (or organised) an event with sign language interpretation?
November 6, 2025 at 4:45 PM
For some events, sign language interpretation is required. For others, it’s simply the right thing to do.
📍 We help clients decide based on audience, content and context.
Have you ever attended (or organised) an event with sign language interpretation?
📍 We help clients decide based on audience, content and context.
Have you ever attended (or organised) an event with sign language interpretation?
🌍 COP30 starts next week in Belém, Brazil.
Every NGO working on climate is watching closely.
We design each event with sustainability in mind, from local sourcing to travel choices and carbon compensation.
#COP30 #Sustainability #ClimateAction
Every NGO working on climate is watching closely.
We design each event with sustainability in mind, from local sourcing to travel choices and carbon compensation.
#COP30 #Sustainability #ClimateAction
November 4, 2025 at 3:04 PM
🌍 COP30 starts next week in Belém, Brazil.
Every NGO working on climate is watching closely.
We design each event with sustainability in mind, from local sourcing to travel choices and carbon compensation.
#COP30 #Sustainability #ClimateAction
Every NGO working on climate is watching closely.
We design each event with sustainability in mind, from local sourcing to travel choices and carbon compensation.
#COP30 #Sustainability #ClimateAction
Team-building is part of many event agendas, but it often misses the mark.
We’ve seen formats that work because they’re:
🟢 Simple
🟢 Relevant to the group
🟢 Not forced
What’s one you remember that was genuinely good?
#TeamBuilding #EventFacilitation #ProfessionalEvents
We’ve seen formats that work because they’re:
🟢 Simple
🟢 Relevant to the group
🟢 Not forced
What’s one you remember that was genuinely good?
#TeamBuilding #EventFacilitation #ProfessionalEvents
October 30, 2025 at 10:37 AM
Team-building is part of many event agendas, but it often misses the mark.
We’ve seen formats that work because they’re:
🟢 Simple
🟢 Relevant to the group
🟢 Not forced
What’s one you remember that was genuinely good?
#TeamBuilding #EventFacilitation #ProfessionalEvents
We’ve seen formats that work because they’re:
🟢 Simple
🟢 Relevant to the group
🟢 Not forced
What’s one you remember that was genuinely good?
#TeamBuilding #EventFacilitation #ProfessionalEvents
The best venue still fails if guests can’t get there. We check:
☑️ Step-free paths
🚕 Taxi/metro links
↩️ Clear directions
Because logistics start before arrival.
#EventAccess #VenueLogistics #AttendeeExperience
☑️ Step-free paths
🚕 Taxi/metro links
↩️ Clear directions
Because logistics start before arrival.
#EventAccess #VenueLogistics #AttendeeExperience
October 28, 2025 at 3:47 PM
The best venue still fails if guests can’t get there. We check:
☑️ Step-free paths
🚕 Taxi/metro links
↩️ Clear directions
Because logistics start before arrival.
#EventAccess #VenueLogistics #AttendeeExperience
☑️ Step-free paths
🚕 Taxi/metro links
↩️ Clear directions
Because logistics start before arrival.
#EventAccess #VenueLogistics #AttendeeExperience
A strong event agenda starts with people.
We use stakeholder mapping to turn programmes into strategic journeys — relevant, purposeful, and designed around real expectations.
Read the full post👇 https://www.haca.studio/journal/a-successful-programme-starts-with-stakeholder-mapping
We use stakeholder mapping to turn programmes into strategic journeys — relevant, purposeful, and designed around real expectations.
Read the full post👇 https://www.haca.studio/journal/a-successful-programme-starts-with-stakeholder-mapping
October 23, 2025 at 4:16 PM
A strong event agenda starts with people.
We use stakeholder mapping to turn programmes into strategic journeys — relevant, purposeful, and designed around real expectations.
Read the full post👇 https://www.haca.studio/journal/a-successful-programme-starts-with-stakeholder-mapping
We use stakeholder mapping to turn programmes into strategic journeys — relevant, purposeful, and designed around real expectations.
Read the full post👇 https://www.haca.studio/journal/a-successful-programme-starts-with-stakeholder-mapping
Behind an impressive stage, there's a lot that doesn't meet the eye:
🔌 Power distribution
🛠️ Quick repair tools
🗂️ Backup printouts
👥 Staff placed smartly
Invisible when right. Memorable when missing.
#EventLogistics #BehindTheScenes #EventProTips
🔌 Power distribution
🛠️ Quick repair tools
🗂️ Backup printouts
👥 Staff placed smartly
Invisible when right. Memorable when missing.
#EventLogistics #BehindTheScenes #EventProTips
October 21, 2025 at 1:30 PM
Behind an impressive stage, there's a lot that doesn't meet the eye:
🔌 Power distribution
🛠️ Quick repair tools
🗂️ Backup printouts
👥 Staff placed smartly
Invisible when right. Memorable when missing.
#EventLogistics #BehindTheScenes #EventProTips
🔌 Power distribution
🛠️ Quick repair tools
🗂️ Backup printouts
👥 Staff placed smartly
Invisible when right. Memorable when missing.
#EventLogistics #BehindTheScenes #EventProTips
The events people remember are the ones that read the room, spark a real connection, and show care.✨
Clarity and intention are in the details. 🔎
👇Check our journal for the full post
https://www.haca.studio/journal/not-just-another-event
Clarity and intention are in the details. 🔎
👇Check our journal for the full post
https://www.haca.studio/journal/not-just-another-event
October 16, 2025 at 2:03 PM
The events people remember are the ones that read the room, spark a real connection, and show care.✨
Clarity and intention are in the details. 🔎
👇Check our journal for the full post
https://www.haca.studio/journal/not-just-another-event
Clarity and intention are in the details. 🔎
👇Check our journal for the full post
https://www.haca.studio/journal/not-just-another-event
A successful event must be impactful. But flawless?🤔
When time is limited, prioritising is key. Small imperfections will always appear, but the right agency knows how to keep focus on the big picture.
Because what people remember is the story, not the scratches.
When time is limited, prioritising is key. Small imperfections will always appear, but the right agency knows how to keep focus on the big picture.
Because what people remember is the story, not the scratches.
October 14, 2025 at 2:31 PM
A successful event must be impactful. But flawless?🤔
When time is limited, prioritising is key. Small imperfections will always appear, but the right agency knows how to keep focus on the big picture.
Because what people remember is the story, not the scratches.
When time is limited, prioritising is key. Small imperfections will always appear, but the right agency knows how to keep focus on the big picture.
Because what people remember is the story, not the scratches.
🍂 Autumn in Brussels is packed.
To stand out, focus on what really matters.
1️⃣ One clear message
2️⃣ One memorable moment
3️⃣ One smooth, simple experience
Your audience doesn’t need more — they need better.
#EventPlanning #BrusselsEvents #StandOut #SmartEvents
To stand out, focus on what really matters.
1️⃣ One clear message
2️⃣ One memorable moment
3️⃣ One smooth, simple experience
Your audience doesn’t need more — they need better.
#EventPlanning #BrusselsEvents #StandOut #SmartEvents
October 9, 2025 at 2:42 PM
🍂 Autumn in Brussels is packed.
To stand out, focus on what really matters.
1️⃣ One clear message
2️⃣ One memorable moment
3️⃣ One smooth, simple experience
Your audience doesn’t need more — they need better.
#EventPlanning #BrusselsEvents #StandOut #SmartEvents
To stand out, focus on what really matters.
1️⃣ One clear message
2️⃣ One memorable moment
3️⃣ One smooth, simple experience
Your audience doesn’t need more — they need better.
#EventPlanning #BrusselsEvents #StandOut #SmartEvents
Anyone working in the Brussels Bubble knows this:
👥 You keep seeing the same faces. But we often ask clients: who else should be in the room?
📌 Do you map who’s missing?
📌 Do you reach out beyond the usual suspects?
Let’s rethink the guest list, together.
#AudienceDesign #EUComms #BrusselsBubble
👥 You keep seeing the same faces. But we often ask clients: who else should be in the room?
📌 Do you map who’s missing?
📌 Do you reach out beyond the usual suspects?
Let’s rethink the guest list, together.
#AudienceDesign #EUComms #BrusselsBubble
October 7, 2025 at 8:03 AM
Anyone working in the Brussels Bubble knows this:
👥 You keep seeing the same faces. But we often ask clients: who else should be in the room?
📌 Do you map who’s missing?
📌 Do you reach out beyond the usual suspects?
Let’s rethink the guest list, together.
#AudienceDesign #EUComms #BrusselsBubble
👥 You keep seeing the same faces. But we often ask clients: who else should be in the room?
📌 Do you map who’s missing?
📌 Do you reach out beyond the usual suspects?
Let’s rethink the guest list, together.
#AudienceDesign #EUComms #BrusselsBubble
The layout of your event says more than words ever could. 🗺️ From coffee placement to side-room signage, it shapes how participants experience your event.
Discover how the right floorplan can become part of your event’s message.
🔗 https://www.haca.studio/journal/the-floorplan-is-part-of-the-message
Discover how the right floorplan can become part of your event’s message.
🔗 https://www.haca.studio/journal/the-floorplan-is-part-of-the-message
September 25, 2025 at 2:04 PM
The layout of your event says more than words ever could. 🗺️ From coffee placement to side-room signage, it shapes how participants experience your event.
Discover how the right floorplan can become part of your event’s message.
🔗 https://www.haca.studio/journal/the-floorplan-is-part-of-the-message
Discover how the right floorplan can become part of your event’s message.
🔗 https://www.haca.studio/journal/the-floorplan-is-part-of-the-message
We see it in briefs, calls and messages every day:
👉 Smaller footprint
👉 Smarter formats
👉 Concrete results
👉 More human interaction
Our role? Translate those expectations into plans that work. And yes, we still deliver it on time and on budget.
#BrusselsEvents #NGOsupport
👉 Smaller footprint
👉 Smarter formats
👉 Concrete results
👉 More human interaction
Our role? Translate those expectations into plans that work. And yes, we still deliver it on time and on budget.
#BrusselsEvents #NGOsupport
September 23, 2025 at 9:03 AM
We see it in briefs, calls and messages every day:
👉 Smaller footprint
👉 Smarter formats
👉 Concrete results
👉 More human interaction
Our role? Translate those expectations into plans that work. And yes, we still deliver it on time and on budget.
#BrusselsEvents #NGOsupport
👉 Smaller footprint
👉 Smarter formats
👉 Concrete results
👉 More human interaction
Our role? Translate those expectations into plans that work. And yes, we still deliver it on time and on budget.
#BrusselsEvents #NGOsupport
We tested 4 event tools that help small teams stay sharp 💪 so you can focus on content, guests & smooth delivery:
❤️ Partiful
✉️ Mobilizon
☑️ RSVPify
💡 Eventbrite Organiser
Full breakdown 👇
https://www.haca.studio/journal/the-4-event-organiser-apps-we-tested-for-you
❤️ Partiful
✉️ Mobilizon
☑️ RSVPify
💡 Eventbrite Organiser
Full breakdown 👇
https://www.haca.studio/journal/the-4-event-organiser-apps-we-tested-for-you
September 18, 2025 at 1:04 PM
We tested 4 event tools that help small teams stay sharp 💪 so you can focus on content, guests & smooth delivery:
❤️ Partiful
✉️ Mobilizon
☑️ RSVPify
💡 Eventbrite Organiser
Full breakdown 👇
https://www.haca.studio/journal/the-4-event-organiser-apps-we-tested-for-you
❤️ Partiful
✉️ Mobilizon
☑️ RSVPify
💡 Eventbrite Organiser
Full breakdown 👇
https://www.haca.studio/journal/the-4-event-organiser-apps-we-tested-for-you
If your event is linked to an EU grant, there’s one thing you can’t skip:
📍 The visibility and dissemination plan.
It’s important for communication and management purposes.
We help teams write it and make it real.💪
#EUProjects #VisibilityRules #SmartComms
📍 The visibility and dissemination plan.
It’s important for communication and management purposes.
We help teams write it and make it real.💪
#EUProjects #VisibilityRules #SmartComms
September 16, 2025 at 8:03 AM
If your event is linked to an EU grant, there’s one thing you can’t skip:
📍 The visibility and dissemination plan.
It’s important for communication and management purposes.
We help teams write it and make it real.💪
#EUProjects #VisibilityRules #SmartComms
📍 The visibility and dissemination plan.
It’s important for communication and management purposes.
We help teams write it and make it real.💪
#EUProjects #VisibilityRules #SmartComms
Q4 is coming in fast. Here are some smart tools to keep focused:
🛠 Monday.com for alignment
🧠 Miro for brainstorming
🎨 Canva or Pinterest for visual focus
💬 Slido for audience input
🔗Full post: https://www.haca.studio/journal/smoothing-the-q4-crunch-a-back-to-work-toolkit-for-busy-teams
🛠 Monday.com for alignment
🧠 Miro for brainstorming
🎨 Canva or Pinterest for visual focus
💬 Slido for audience input
🔗Full post: https://www.haca.studio/journal/smoothing-the-q4-crunch-a-back-to-work-toolkit-for-busy-teams
September 11, 2025 at 2:04 PM
Q4 is coming in fast. Here are some smart tools to keep focused:
🛠 Monday.com for alignment
🧠 Miro for brainstorming
🎨 Canva or Pinterest for visual focus
💬 Slido for audience input
🔗Full post: https://www.haca.studio/journal/smoothing-the-q4-crunch-a-back-to-work-toolkit-for-busy-teams
🛠 Monday.com for alignment
🧠 Miro for brainstorming
🎨 Canva or Pinterest for visual focus
💬 Slido for audience input
🔗Full post: https://www.haca.studio/journal/smoothing-the-q4-crunch-a-back-to-work-toolkit-for-busy-teams
EU and institutional events require a lot behind the scenes. Is your post-event documentation audit-ready? Not even sure what that means?
If this sounds painful, we should talk.
#EUEvents #FundingCompliance
If this sounds painful, we should talk.
#EUEvents #FundingCompliance
September 9, 2025 at 8:03 AM
EU and institutional events require a lot behind the scenes. Is your post-event documentation audit-ready? Not even sure what that means?
If this sounds painful, we should talk.
#EUEvents #FundingCompliance
If this sounds painful, we should talk.
#EUEvents #FundingCompliance
Brussels event looking sharp on the outside but flat on connection?
Being truly visible means your audiences can relate with your purpose.💡
Now’s the time to rethink your strategy before Q4 hits:
🔗https://www.haca.studio/journal/what-does-it-take-to-be-visible-in-brussels
Being truly visible means your audiences can relate with your purpose.💡
Now’s the time to rethink your strategy before Q4 hits:
🔗https://www.haca.studio/journal/what-does-it-take-to-be-visible-in-brussels
September 4, 2025 at 10:02 AM
Brussels event looking sharp on the outside but flat on connection?
Being truly visible means your audiences can relate with your purpose.💡
Now’s the time to rethink your strategy before Q4 hits:
🔗https://www.haca.studio/journal/what-does-it-take-to-be-visible-in-brussels
Being truly visible means your audiences can relate with your purpose.💡
Now’s the time to rethink your strategy before Q4 hits:
🔗https://www.haca.studio/journal/what-does-it-take-to-be-visible-in-brussels
IMEX is a supplier-driven international fair for the events and comms sector. But what can small NGOs take away from it?
🟢 The trends that actually matter
🟢 The tools worth exploring
🟢 The multitude of possible formats
We've been there and brought back what works.
#IMEX #NGOevents
🟢 The trends that actually matter
🟢 The tools worth exploring
🟢 The multitude of possible formats
We've been there and brought back what works.
#IMEX #NGOevents
September 2, 2025 at 8:03 AM
IMEX is a supplier-driven international fair for the events and comms sector. But what can small NGOs take away from it?
🟢 The trends that actually matter
🟢 The tools worth exploring
🟢 The multitude of possible formats
We've been there and brought back what works.
#IMEX #NGOevents
🟢 The trends that actually matter
🟢 The tools worth exploring
🟢 The multitude of possible formats
We've been there and brought back what works.
#IMEX #NGOevents
We often ask our clients:
👉 What makes an institutional event blow your mind?
We're not talking about fireworks but details that show an event has purpose, flow, clarity, care.
🗣️Tell us, we’re collecting good experiences!
#EventDesign #InstitutionalEvents
👉 What makes an institutional event blow your mind?
We're not talking about fireworks but details that show an event has purpose, flow, clarity, care.
🗣️Tell us, we’re collecting good experiences!
#EventDesign #InstitutionalEvents
August 28, 2025 at 2:22 PM
We often ask our clients:
👉 What makes an institutional event blow your mind?
We're not talking about fireworks but details that show an event has purpose, flow, clarity, care.
🗣️Tell us, we’re collecting good experiences!
#EventDesign #InstitutionalEvents
👉 What makes an institutional event blow your mind?
We're not talking about fireworks but details that show an event has purpose, flow, clarity, care.
🗣️Tell us, we’re collecting good experiences!
#EventDesign #InstitutionalEvents
Too many Brussels events feel like déjà vu.
Shaking things up with new formats and more thoughtful rhythms can reframe what's possible to achieve.
Learn how by reading our latest blog entry👇
Shaking things up with new formats and more thoughtful rhythms can reframe what's possible to achieve.
Learn how by reading our latest blog entry👇
Avoiding repetition: why it’s time to rethink the event formula - haca.studio Event Agency
www.haca.studio
August 26, 2025 at 1:41 PM
Too many Brussels events feel like déjà vu.
Shaking things up with new formats and more thoughtful rhythms can reframe what's possible to achieve.
Learn how by reading our latest blog entry👇
Shaking things up with new formats and more thoughtful rhythms can reframe what's possible to achieve.
Learn how by reading our latest blog entry👇
Scorching summers are here to stay. How is your event going to handle it?
From choosing the right venue to adjusting the schedule and staff uniforms, we’ve rounded up a few best practices for heatwave-ready events.
👉 Full post on www.haca.studio
From choosing the right venue to adjusting the schedule and staff uniforms, we’ve rounded up a few best practices for heatwave-ready events.
👉 Full post on www.haca.studio
August 21, 2025 at 4:05 PM
Scorching summers are here to stay. How is your event going to handle it?
From choosing the right venue to adjusting the schedule and staff uniforms, we’ve rounded up a few best practices for heatwave-ready events.
👉 Full post on www.haca.studio
From choosing the right venue to adjusting the schedule and staff uniforms, we’ve rounded up a few best practices for heatwave-ready events.
👉 Full post on www.haca.studio
Light, clear, easy.
Design your message like it's summer.
full blog post on www.haca.studio
Design your message like it's summer.
full blog post on www.haca.studio
August 13, 2025 at 6:02 PM
Light, clear, easy.
Design your message like it's summer.
full blog post on www.haca.studio
Design your message like it's summer.
full blog post on www.haca.studio
Big event? Cool.
Big energy bill? Not so cool
It’s time to rethink what an impactful event really looks like
Low-energy events = less expensive, more sustainable
Because the smartest impact is the one you don’t make👇
https://www.haca.studio/journal/smart-events-dont-need-to-plug-into-everything
Big energy bill? Not so cool
It’s time to rethink what an impactful event really looks like
Low-energy events = less expensive, more sustainable
Because the smartest impact is the one you don’t make👇
https://www.haca.studio/journal/smart-events-dont-need-to-plug-into-everything
August 7, 2025 at 3:24 PM
Big event? Cool.
Big energy bill? Not so cool
It’s time to rethink what an impactful event really looks like
Low-energy events = less expensive, more sustainable
Because the smartest impact is the one you don’t make👇
https://www.haca.studio/journal/smart-events-dont-need-to-plug-into-everything
Big energy bill? Not so cool
It’s time to rethink what an impactful event really looks like
Low-energy events = less expensive, more sustainable
Because the smartest impact is the one you don’t make👇
https://www.haca.studio/journal/smart-events-dont-need-to-plug-into-everything
📊 Our clients can expect more than a pleasant event. Some real KPIs we’ve delivered:
✅Stakeholder coverage vs invite list
✅Live Q&A engagement rate
✅Onsite registration vs RSVP delta
✅CO₂ footprint per participant
We make sure our measure of success goes beyond subjectivity.
✅Stakeholder coverage vs invite list
✅Live Q&A engagement rate
✅Onsite registration vs RSVP delta
✅CO₂ footprint per participant
We make sure our measure of success goes beyond subjectivity.
July 31, 2025 at 9:02 AM
📊 Our clients can expect more than a pleasant event. Some real KPIs we’ve delivered:
✅Stakeholder coverage vs invite list
✅Live Q&A engagement rate
✅Onsite registration vs RSVP delta
✅CO₂ footprint per participant
We make sure our measure of success goes beyond subjectivity.
✅Stakeholder coverage vs invite list
✅Live Q&A engagement rate
✅Onsite registration vs RSVP delta
✅CO₂ footprint per participant
We make sure our measure of success goes beyond subjectivity.